September 27, 2024

POSITION PURPOSE

  • To assist and update the supplier database for efficient retrieval and referral.
  • To assist on cost benchmarking for packages and tours.
  • To assist and support partners with Health & Safety checks for Hotels and product partners to ensure H&S compliance.
  • To assist with scheduling business trips.
  • To assist with additional ad hoc administrative tasks.
  • To facilitate occasional product research tasks and supplementary administration tasks.
  • To help in the regeneration of our internal system and provide image, copy and rates updates.

JOB SPECIFICATIONS

  • Uploading correct & adequate suppliers’ information (contract soft copies/ promotions/ database) to SharePoint in a timely manner
  • Collecting and organizing supplier information under the template and contracting senior’s guidelines
  • Complete Hotel and product briefs uploading to internal systems.
  • Assisting to collect contracts/ tariffs and benchmarking the price and T&Cs as per contracting & Product Manager guidelines.
  • Communicate and gather supplier information to support the Product Manager.
  • Occasionally help plan and design new or existing tours and itineraries
  • Contact suppliers to arrange meetings and site inspections.
  • Other stuff as per the Product Manager’s request and guidelines.
  • Create and complete product & Hotel information databases.
  • Contact, walk through and ensure H&S procedures are adhered to by our Hotel and Product partners
  • Follow approved policies and procedures
  • Follow the contracting manager/ seniors’ instructions and proactive to question and learn new skills
  • Ensure contract rates/information; promotional deals… are updated accurately on Sharepoint and in a timely manner
  • Manage time to complete tasks carefully, thoughtfully and timely

PERSONAL SPECIFICATION

Knowledge

  • Travel industry course and/or experience within the travel industry.
  • Fluency in English & Vietnamese (oral & written).
  • Technology and working with software/ web applications are plus

Skills

  • Good communication skills
  • Excellent MS Office skills, especially Excel, Word and Powerpoint.
  • Able to problem solve
  • High standards of customer service
  • Excellent time/priority management skills with good attention to detail

Attitude

  • Ability to work independently or in a team environment.
  • Adaptable and able to work with changing priorities.
  • Humble, enthusiastic, supportive, and detailed.
  • Passion for travel in the Vivu Journeys style.
  • Start-up mentality.

 

 

Experience
fresh graduated
Work Level
internship
Employment Type
fulltime
Salary
negotiate
Valid Until
October 31, 2024
Vivu Journeys
View profile
Industry
Destination Management
Company size
60 employees
Founded in
2020
Phone
(+84) 24 3926 3148 (+84) 24 3926 **** Show
Location
Hanoi

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